Early Bird Ends on Friday 19 February 2010
Closing Day for Registrations Friday 26 March 2010
GENERAL CONFERENCE and PROGRAM QUESTIONS
Q. Where will conference sessions be held?
All conference sessions are held at the Melbourne Convention and Exhibition Centre. The Y MEA Future Leaders' Forum will be held at another venue. Venue to be confirmed soon.
Q. Where will the Gala Dinner be held?
The Gala Dinner will be held at the Melbourne Convention and Exhibition Centre.
Q. How much will the Conference cost?
See below for all fees. Please note the great savings when you book early. Early bird prices are available until Friday 19 February 2010 .
Early Bird |
|
Early Bird Registration Member |
$ 1,255.00 |
Early Bird Registration Non Member |
$ 1,800.00 |
Early Bird Member Registration Group (Third and subsequent) |
$ 1,225.00 |
Standard Registration |
|
Standard Registration Member |
$ 1,420.00 |
Standard Registration Non member |
$ 1,965.00 |
Standard Member Registration Group (Third and subsequent) |
$ 1,385.00 |
Student Registration (must show ID) |
$ 950.00 |
| YMEA Forum | $ 125.00 |
All fees are inclusive of GST
Q. What's included in my conference registration fee?
Morning teas, lunches and afternoon teas are included in the registration fee on Monday 19 April and Tuesday 20 April. Social events on Sunday, Monday and Tuesday evenings are included. Daily conference sessions with over 50 informative and entertaining speakers.
Q. What is a Category Forum and may I attend?
Formerly know as Special Interest Groups, these Forums are open to all delegates and are designed to discuss and review challenges and current issues in your specific industry sector eg: Exhibitions.
Q. What is the dress code for the conference?
During the conference days, smart casual attire is preferred.
For the social program, smart casual attire is recommended for both the welcome reception and the casual night. The minimum dress standard for the gala dinner is lounge suit or semi-formal.
Q. What is the climate for mid April?
April is a pleasant month, often with spells of fine sunny weather lasting several days during which the temperature occasionally exceeds 25ºC. The nights can be quite cool with temperatures falling below 10ºC. Fog occurs during the early morning on a few occasions but clears to a sunny day.
Q. Can I bring extra guests to the social events?
Yes, extra tickets to all catered social events can be purchased up until Friday 26 March 2010 . Register on-line or contact arinex pty limited (MEA 2010 Conference Registration Services) on 02 9265 0700 or via email at mea2010@arinex.com.au. See Social Program in the navigation bar for a list of events.
Q. Are hotel transfers available?
All hotels listed on this website are within walking distance to the convention centre. Therefore transfers to or from hotels will not be provided. Transfers to the Casual Dinner at the Melbourne Museum will be provided. More information will be available closer to the event.
ADVERTISING and SPONSORSHIP OPPORTUNITIES
Q. Is my company able to book an exhibition space?
Yes, we invite you to exhibit your product or service in the conference trade exhibition. MEA 2010 exhibition will be situated on level 1 where refreshment breaks will be held. Phone National Conference Manager Anna Tartakovskaia to discuss on (02) 9929 5400 or email anna@mea.org.au.
Q. What Sponsorship opportunities are remaining as I would like to support the conference?
Showcase to over 800 Event Industry executives. Buying the right to associate your company with the MEA National Conference can be an excellent marketing and communication tool. The exposure will impact positively on sales and undoubtedly label your company as progressive, generous and dedicated to the meetings industry. Phone National Conference Manager Anna Tartakovskaia to discuss on (02) 9929 5400 or email anna@mea.org.au.
Q. May I book an advertisement in the conference handbook?
Yes, there will be limited space available for advertising in the handbook. Please refer to the Sponsorship Prospectus for advertising costs. Phone National Conference Manager, Anna Tartakovskaia to discuss on ph (02) 9929 5400 or email anna@mea.org.au.
REGISTRATION FEES and RELATED QUESTIONS
Q. How do I register for the conference?
Registrations are accepted by online booking process or fax.
To register online, please click here. The fax back registration form will be available from January 2010 on this website.
Q. Is MEA membership required to attend the conference?
No, but there is a discount for MEA members. Why not become a MEA member and enjoy membership prices to the conference as well as many other benefits. To become a member of MEA please contact the MEA Office on (02) 9929 5400 and speak with the National Membership Coordinator. Email membership@mea.org.au.
Q. When do the early bird special rates end?
Early bird registration closes at midnight on Friday 19 February 2010 .
Q. What is the cut-off date for registrations?
Friday 26 March 2010
Q. I need to cancel. Is there a cancellation policy?
Cancellations need to be made in writing to arinex Delegate Services (MEA 2010 Conference Registration Services) to mea2010@arinex.com.au
1. Cancellations made before Monday 1 February 2010 , will receive a refund less a $55 administration fee.
2. Cancellations made after Monday 1 February 2009 to Monday 1 March 2010 will receive a refund less $110 administration fee.
3. Cancellations after Monday 1 March 2010 will receive no refund.
4. No refunds will be issued until after the conference.
5. Substitute names will be accepted. Substituting a delegate with another colleague is welcome as long as conference secretariat is notified by email by Friday 26 March 2010 .
6. Non MEA members substituting with MEA members will incur the registration fee balance.
Q. Will my details be published in the delegate list?
In registering for this event relevant details may be incorporated into a delegate list for the benefit of all delegates (name, organisation and title), and will be made available to parties directly related to the event including MEA (including its Branch Committees and staff), our database contractor, venues, speakers, and sponsors (subject to conditions). Sponsors will be provided with delegate email addresses. The information will also be added to the MEA database in order to allocate PD points relating to attendance.
Q. What happens to the photos taken at the conference?
The MEA National Conference is being documented for future use by MEA. Photos taken at the conference will be used by MEA for media and promotional purposes in print and online. Some images will be available for viewing after the conference.
If you do not consent to images of yourself being used in this manner please notify conference staff upon registering on site and we will endeavour wherever possible to ensure that images of you are not included.
Q. Who do I contact with questions regarding conference registration?
arinex Registration & Delegate Services
MEA 2010 Conference Registration Services
Phone: 02 9265 0700 (Please refer to MEA Conference when making telephone enquiries)
Email: mea2010@arinex.com.au
Postal Address:
arinex Pty Limited
Level 10
51 Druitt Street
GPO Box 128
Sydney NSW 2000
ACCOMMODATION, FLIGHTS, TRAVEL QUESTIONS
Q. Do I need to book my hotel room and make my own travel arrangements?
Yes, individual arrangements need to be made regarding flights and accommodation. Click here to review all accommodation options.
Q. Once I choose accommodation, how do I book?
The accommodation information provides a direct booking email address or phone/fax numbers. Note the booking code/reference to quote to receive special MEA rates.
Q. Would you advise flying in earlier?
Yes, there are some fantastic pre conference touring options available for you to choose from. Please refer to the Pre Conference Touring Section of our website for further details. As we are expecting around 800 delegates to attend the conference the most convenient flights will fill up quickly.
